I am super woman. Yes, that sounds very conceited and I swear that is not my intention. But I get asked a lot by various clients, colleagues, co-workers, friends, family, “How the heck do you get so much done, do you not sleep”? Well, since I do sleep, and actually I sleep more than most I think – at least nine hours a
night – I decided maybe I should ponder this question and see if I could figure out why. Maybe, just maybe, I have some sneaky tips on what makes me so productive. So here is what I came up with:
#1 Get Plenty of Rest
I know this is not exactly a productivity tip, I’ll get to a few of those too, but I do firmly believe getting enough rest allows for longer periods of concentration and focus. I’m sure there is some deep rooted science proving this too, but for me it’s based on experience. When I’m rested, I am energized, happy, focused and productive.
#2 Eat well and Eat Often
After I had both of my kids I did weight watchers and I have to say I liked it a lot and it taught me some good eating habits. I’ve carried those with me and I’ve noticed that when I eat healthy and snack at regular intervals, my energy stays up.
#3 Have a Schedule
I follow the same schedule pretty much every day. Now there are huge blocks of time that are not, “scheduled” since my work is very busy and always changing, but there are cornerstones throughout the day that stay the same.
For me it falls at 8am, 10am, 12pm, 2pm, 5pm, 8pm. I have specific things I do at these intervals (i.e. check email, log in/post/check social networks, have a snack, check my ToDo list, etc.). This frees my blocks of time up and allows for flexibility in my schedule but still time to get things done.
#4 Make a To-Do list
Prioritize. Stick to It – this is one of my biggest tips. I do not live out of my email in-boxes (yes I have several). Every day I make a priority list of what needs to be done and prioritize. I allow for le-way time for things that do come up in my email and I block out time to get certain things on my list done. This leads to tip #5:
#5 Block Out Time
Block out specific time on your calendar to get things done. I cannot tell you how many task/productivity apps I’ve downloaded on my iPad, but there have been a lot, and none work as well as the one I am going to share with you right now.
Now, in case you are hoping I will tell you what the best one is and I am, but don’t get too excited, you might be disappointed. My biggest productivity application is (drumroll here). Outlook. Yes. Outlook. Here’s why. For me I am booked constantly with meetings and calls, so I’ve found that blocking out small chunks of time (15 – 30 minutes) on my calendar throughout the week allows me to get the top priority things done. This really works well for me, but you definitely have to stick to it and hold yourself accountable.